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Community-Based Participatory Research (CBPR): Guide: Written assignments: guide to layout styles and text processing

Thesis: cover and model template

Model templates are available for thesis reports. These model templates contain the page layout settings described in these instructions. The templates also include the covers: orchid pink for bachelor's degrees and apple green for master's degrees.

Using your mouse, select the current text items and replace them with your own headings and texts.

The thesis template includes the cover page on which you may provide the information about the author(s), the degree and the degree title.

 

If there are two or more authors, type the names in alphabetical order according to last name, each on a line of its own. As this adds lines, delete lines respectively from the middle section of the page so that you keep the title of the thesis at the bottom of the page instead of having it move to the next page.

You may check the data concerning degrees and degree titles from Section 2 of Diak Degree Regulations.

Abstract

Bachelor:

ABSTRACT

Mary Reader and Sammy Student
Title of thesis
52 p., 2 appendices
May, 2018
Diaconia University of Applied Sciences
Bachelor’s Degree Programme in Social Services
Bachelor of Social Services

Master:

ABSTRACT

Mary Reader and Sammy Student
Title of thesis
52 p., 2 appendices
May, 2018
Diaconia University of Applied Sciences
Master’s Degree in Social Services and Health Care
Master of Social Services
Master’s Degree Programme in Community Development, Human Rights and Conflict Resolution                         *)
 

At the beginning of the abstract, type:

  • The author(s) (if there are many authors, in alphabetical order according to last name: "Tina Deacon, Mary Reader and Sammy Student")
  • Name of thesis
  • Extent (number of pages, appendices)
  • When approved
  • Degree
  • Degree title
  • *) Programme: This item is included in master's theses only. These names are found in the respective curricula, e.g. Master’s Degree Programme in Community Development, Human Rights and Conflict Resolution

You may check the data concerning degrees and degree titles from Section 2 of Diak Degree Regulations.

 

The names of the programmes are found in the respective curricula.

 

The end of the abstract is the place for the key words that describe the contents of the thesis. When selecting your key words, you may find useful the Library of Congress Subject Headings (LCSH), maintained by the United States Library of Congress. Select your key words so that they describe your subject and, in the case of a research thesis, also the method (e.g. Youth, Social exclusion, Prevention, Action research).

Library of Congress Subject Headings (Kongressin kirjaston asiasanasto)

Including a cover to a completed text

If you have completed your thesis without this model template and your settings comply with Diak's instructions, you may paste your text to the cover and abstract pages:

  • Paste your own text on the first empty page without the abstract. When you paste, right-click  "Keep Source Formatting (K)" to choose formatted text.
  • Fill your information on the cover and abstract pages, then paste the text of the abstract by right-clicking "Keep Text only (T)" to choose unformatted text.

You may also combine the cover and abstract into one pdf-file, and the body of the thesis into another, then merge these pdf-files using e.g. PDF Split & Merge.

Learning assignments

You may use the same settings for Diak's learning assignments as you use for theses. Only very short assignments may be completed without cover and contents pages. The abstract is required in theses only.

The first page/cover identifies the work: name of author (or authors, usually in alphabetical order according to last name), Diaconia University of Applied Sciences, campus, and course abbreviation (same as in Schedules, e.g. COSA18HKI). This information also includes the name of the assignment and the date. The date may be inserted as plain text or as a field that updates automatically (choose Insert, Date and time, and Update automatically).

Cover page (Title page)

  • In the middle of the page, type the NAME OF YOUR ASSIGNMENT in capital letters using a font larger  than the body text, descriptive of the contents of your text.
  •  Indent the identifying information, e.g. left 8 cm.
  •  If needed, insert a page break.
  •  You can delete the page number from this particular page like this: open the header, click "Different First Page" to obtain a different first page.

Using your mouse, select the current text items and replace them with your own headings and texts.

Short assignment, no cover page

How to use model templates

The page layout settings in this model template have been made as described in these instructions. If you, while using the template, find that the settings have changed, you may find these instructions useful.

Correcting errors:

The top of the model template shows Styles. If you have e.g. a heading level wrong or the line spacing in your abstract is 1.5, correct the problem this way:

  • highlight the area
  • select the correct style (starts with TH) by clicking on the style.

When you add a new heading, type the heading, highlight it, then select the appropriate level from the toolbar:

TH_HEAD1, e.g. 1 INTRODUCTION

TH_Head2, e.g. 2.3 Research problem

TH_Head3, e.g. 3.2.1 Interviewee selection criteria

TH_Head_without number, the heading of the References chapter and the headings of the Appendices

The table of contents is generated from these chapter headings. If you find a mistake in your table of contents, correct it in the text and then update the table of contents.

Other styles include:

TH_normal: body text, line spacing 1.5

TH_abstract: text style for abstracts, line spacing 1

  • You may use this style in long citations as well. Highlight the citation, click on the style in the tool bar, then select Increase indent.

TH_sources: text style for sources listed in the References section; hanging indent

The styles also include four different styles of TH_cover. Do not mind them. Complete your cover so that you highlight the text and type in your own information to replace the highlighted part.

Page layout instructions

Margins and indentations

The following margins are applied in all written learning assignments:

  • top and bottom 2.5 cm
  • left 4 cm
  • right 2 cm.

The headings and body text are not indented but are left-aligned instead. Longer citations are indented 2.5 cm and single-spaced (1). In these cases, quotation marks are not used. Short citations are placed within the text in quotation marks.

(Layout / Margins / Custom Margins -> Page Setup)

 

Check the paper size. Change it to A4.

(Layout / Size /)

Line spacing

The line spacing required for written assignments is 1.5,  but longer quotations and abstracts are single-spaced (1). The font may be either Times New Roman or Arial, font size 12 in each.

Default tab 

Also check and, if needed, change the default tab: it is found under Kappale (Paragraph) on the left bottom The default tab needs to be set at 2.3 cm. No other tabs are required.

(Home / Paragraph / Tabs / Default tab stops)

Because the left margin is 4 cm, the headings and standard body text paragraphs need not be indented. You may type them starting from the left edge of your text, i.e. tab position 0. When you give a longer citation, indent it to the next tab position (2.3 cm). The indentation and single-spacing indicate a citation. Do not use quotation marks in these cases. However, short in-text citations are placed in quotation marks.

Headings and blank lines

Type main headings with UPPER CASE letters and subheadings with lower case letters. The main heading of each chapter starts a new page, but in other cases, each main heading is preceded by three blank lines and followed by two. Each subheading is preceded by two blank lines and followed by one. Paragraphs are separated by one blank line. Do not use the Return key to start a new line within a paragraph.

Alignment and hyphenation

Alignment is paragraph-specific and may vary from paragraph to paragraph. You may specify alignment for the Normal style. Theses are required to be both left- and right-aligned. Sources are always given left-aligned.

Page numbering

Page numbering is applied in all written assignments at Diak. The location of the page number is at the top right corner. In theses, the page number is shown only after the first page of the introduction, i.e. it first appears on the second text page. However, all pages except the cover are included in the total page count.

Contents

The Contents page comes after the cover and before the text pages. The heading of the table of contents should be short, such as CONTENTS. The Contents page is indented, i.e. the subheadings are indented level by level from the left margin. The page number of the first page of each chapter  is shown in the table of contents. You obtain these functionalities automatically if you create your Contents page with the text processing program.

Sources

The sources are listed immediately after the textual contents and before any attachments. The heading for the list of sources is SOURCES. This list is not numbered as a chapter. Each source is written starting on its own line, applying the hanging indent so that the first line starts from the left margin and the following lines are indented 2.3 cm. Different sources are not separated with blank lines. The list of sources is left-aligned and alphabetical.

Appendices

The appendices are placed after the sources. The number of appendices is given in the abstract, and they are itemised at the end of the table of contents. If the appendices are included in the text file, they are automatically included in the table of contents; however, if the appendices are such that they cannot be included in a text file, their names may be given typed after the table of contents. In such a case, the page numbers of the first pages are not included in the list.

APPENDIX 1: Title of appendix.............................................................................................................13

APPENDIX 2: Title of appendix 2..........................................................................................................14


Contents

The table of contents is automatically generated of the chapter headings. If you wish to change your table of contents, go to the relevant position in the text, make the changes, then update the entire table of contents: place the cursor on top of the table of contents, right-click, select Update field, then select Update entire table.

Updating the table of contents:

  • Right-clic on the table
  • Select Update Field
  • Select Update entire table

Page numbering

All written assignments at Diak are required to show page numbers. You may add the page number through the sequence Insert, Page number, Top of page, Plain number 3. If you do not wish to show the page number on the first page, create the normal page number first, then select Different First Page

In theses, the page number is shown only after the first page of the introduction, i.e. it first appears on the second text page. Save all the parts of your thesis – from the title page through the last appendix – in one text file or compile the parts into one pdf-file. The cover page of a printed thesis may form a separate file. If it is included in the same file with the other parts of the work, its page number is counted as 0 but not shown. The title page is number 1, but that number is not shown on the page. Page numbers are shown starting on the second page of text, which is the page following the first page of the introduction.

In order to show the page numbers of your thesis correctly, divide the paper into two. Do it like this:

  1. Go to the end of the Contents page and select Layout, Breaks, Section Breaks, Next Page, OK. The program splits the work in two and takes you to the beginning of the next page, which starts the introductory chapter.
  2. Activate the header by clicking on the empty space at the top of the page. The header now reads First Page Header - Section x.
  3. Click Link to Previous on the Header Toolbar to make the sections look different. (The text “Same as previous”) disappears from the right edge of the header.)
  4. Add the page number top right.

  1. Format the page number if needed: Page number / Format Page Numbers. (Count the pages in your thesis after the cover and note the number of the first page of your introduction, then insert that number here).
  2. In the header, check Different First Page to avoid showing the page number on the first page of the introductory chapter.
  3. Remove the link to The previous section.

List of references and hanging indent

  • Type each source on its own line.
  • Do not separate different sources with blank lines.
  • Use hanging indent of 2.3 cm in your list of references (Home, Paragraph, Custom, Hanging; or right-click and select Paragraph).
  • Always give sources left-aligned.
  • Find automatic alphabetising on the Home tab, to the left of Styles beside the paragraph mark (¶):

Sort 

Formatting marks

It is easier to work on Word problems and e.g. the number of line breaks if you turn on the formatting marks. On the Home tab, click on the button that looks like the paragraph mark (¶) to see the line breaks (the Enter key), spaces, tabs, page breaks and section breaks.

You can delete formatting marks using the Delete key or the Backspace key (above the Enter key, has an arrow that points to the left).

 

 

Tables, figures and pictures

Tables, figures and pictures make the matter under discussion (theory and results) more clear and vivid, but they do not repeat anything already told. They form independent entities that may be referred to in the text and receive comments.

Tables, figures and pictures are numbered consecutively in groups of their own kind:

The number and title of a table are shown above the table.

TABLE 1. Sample table for thesis writers

 

The numbers and titles of figures and pictures are given below the figure or picture.

FIGURE 1. Sample figure for thesis writers

PICTURE 1. Sample picture for thesis writers

 

Use a period (full stop) after the number. Do not use a period (full stop) at the end of the heading. If the table, figure or picture is copied from a source, indicate the source with an appropriate reference.

Saving a thesis in the pdf-format

When your thesis is ready and approved, you need to create a pdf-file of the thesis report and save it in the Theseus database. In these instructions, the pdf-file is created using the respective functionality in MS Word. Choose Save as and select PDF as the format

When your thesis is ready and approved, you need to create a pdf-file of the thesis report and save it in the Theseus database. In these instructions, the pdf-file is created using the respective functionality in MS Word. Choose Tallenna nimellä (Save As)[TL1]  and select pdf as the format

NOTE! The reading of the report is made easier if you create bookmarks for the headings in the table of contents: select Settings and tick the box  Create Bookmarks using Headings.  If you use Word Online, you may upload the pdf-file. You cannot select the bookmark setting when you are saving the file.

Save the pdf-file containing your thesis into the Theseus online library.